Are you getting the most out of your billing software? Is it easy to use? Does it integrate with the other software applications that you use? Can it keep your financial data secure?
These are important considerations when reviewing software billing packages. We evaluated a number of them below. But first, here are a few considerations to take into account:
- Be sure to involve your accounting staff in the selection process. They will be the ones using the software. Look for a software package that’s not only easy to use but intuitive in its design and interface.
- Also choose billing software that easily integrates with the applications you currently use, such as your Customer Relationship Management (CRM) software. You’ll avoid a lot of headaches and frustration for your staff if you do.
- Finally, with cloud-based billing solutions, you must ensure whatever one you choose includes levels of security to protect your private and confidential data. If you must comply with regulations like HIPAA, PCI-DSS, FINRA and others, this is essential.
We did a bit of your homework for you. The following are some of the more highly rated billing software applications to choose from. These were rated between 4 and five stars by Software Advice, a Gartner company.
TopNotepad is a cloud-based accounting management software that includes modules for invoicing, expense management, payment management and customer relationship management. It comes with built-in invoice templates. You can log payments using client lists and log expenses using customized categories. It comes with a mobile application so you can upload receipts for expense reports.
Flexi Software can be used both on-premise as well in the Cloud. It’s an accounting solution for banking, insurance, healthcare and service industries. It’s suitable for all sizes of organizations.
The Flexi accounting solution includes automation of accounting process and completion of audit trails. It has an accounts payable feature that allows you to capture images of invoices, automate data entry and route invoices to the right contact for approval.
EBizCharge is a suite of payment processing, billing and invoicing solutions. It includes payment integrations for accounting, ERP, CRM, e-commerce platforms, mobile solutions and an online customer invoice portal.
Log into your business’ branded web portal to review outstanding invoices, process payments online and make full or partial payments on single or multiple invoices.
EBizCharge is PCI-compliant and equipped with data encryption and tokenization technology for transaction security. You can enter payments, charge customers, store customers’ card information for recurring billing and issue credits and refunds directly within the system.
Sage Business Cloud Enterprise Management is a web-based ERP software suite with integrated functionality for financial management, sales, customer service, distribution, inventory, and manufacturing, and business intelligence.
It’s designed for global organizations with multiple companies, sites, languages, currencies, and forms of legislation.
It can also be deployed on-premises and as a service in the AWS cloud managed by Sage or a partner-provisioned cloud. Configure it to your company’s requirements, user roles, and preferences.
Unanet Project Portfolio Financials is a cloud-based accounting and project management solution for businesses of all sizes. It is designed for industries, including Professional Services, Government Contracting, Advertising & PR firms, IT services and Engineering firms.
It’s also available as an on-premise solution and provides support for DCAA Compliance. The solution can be integrated with other accounting systems, CRMs, payroll and HRIS solutions.
You can manage, plan and track projects, people and financials in real time. Key features include project and resource management, timesheet and expense management, resource requesting and workforce collaboration.
It also offers accounting capabilities such as project accounting, general ledger, accounts receivable, accounts payable and cost pool calculations.
Multiview is a financial management solution that includes financial reporting and analytics, general ledger with budgeting, accounts receivable, accounts payable, POs with requisitions, as well as inventory, order entry with invoicing and fixed assets.
It includes 14 modules that can be deployed in a variety of configurations, making it suitable for organizations in any industry.
In addition to financials, Multiview also offers a reporting and analytics environment with their ViewPoint tool where you can access corporate data coupled with the ability to drill down to the underlying detail in various subsystems.
Xledger is a cloud-based enterprise resource planning (ERP) solution that caters to midsize and large businesses. It caters to corporations, non-profits and public institutions.
You’ll have access to GL analysis, drill-down capabilities, real-time reporting, billing and invoicing, time and expense tracking, graphs, dashboards, business intelligence and analytical tools, workflow collaboration, multi-currency capabilities and donor management tools for non-profits.
It also features payroll management, customer relationship management, asset management and accounting capabilities that include accounts receivable and accounts payable.
This is an accounting solution suitable for small to midsize businesses across several industry verticals including construction, distribution, manufacturing, and retail. It can manage multiple users, locations, inventory workflows or large amounts of transaction data.
Customizable reporting tools help to analyze data and make informed business decisions. It integrates with Microsoft Excel to expand its reporting capabilities. It also offers tools to scan and attach multiple documents including receipts and quotes.
You can arrange documents into categories and keep track of important accounting files. The solution also maintains a change log to record changes within each document with the proper date and time stamp.
Plus you can track employee information and ensure necessary regulatory compliance.
QuickBooks Premier is an on-premise accounting solution that lets you print checks, pay bills and track expenses. You can track sales, customer payments, manage payrolls and payroll taxes and create invoices and forms.
It caters to industry-specific needs for contractors, nonprofits, retail, manufacturing and wholesale and professional services. It includes pre-built reports, customized terminology and navigators for each industry.
You can control access to information by implementing individual user permissions and track expenses by client, project, service and employee. Plus you can import contacts and other accounting data from Excel to QuickBooks.
Of course, there are many other billing software solutions you may want to consider. The team at Tier One Technology Partners will be happy to help you decide which one best suits your organization’s needs. Contact us for more information.